Executive Director

MSC CAMAC 50: A Latinx Programming Committee

Positions available: Finance, Student Development, Cultural (2), and Marketing

 Due 4/17/2024 

Collective responsibilities of each Executive Director:

• Attend weekly executive meetings with the executive team for fall and spring semesters
• Efficiently communicate with the other directors, Vice Chair, Chair, and Advisor via WhatsApp and CAMAC email
• Respond within 48 hours to emails and group chat messages
• Work collaboratively in preparation for general committee meetings by taking turns facilitating the meetings themselves
• In charge of tracking points and attendance at own events
• Expected to check the monthly calendar, CAMAC emails, and agenda notes if meeting is missed
• Attend semesterly retreats, end-of-year banquets, and monthly socials
• Efficiently keep track of individual deadlines
• Wear designated attire at general committee meetings, CAMAC events, and as directed
• Semesterly one-on-ones with Advisor, one at beginning and the end of the semester
• Once a semester one-on-ones with Vice Chair during the middle of the semester (mid-semester evaluation)
• Be available for aiding other executives with tasks
• Be respectful to other execs and other people in or outside the MSC
• Practice open-mindedness and be receptive to feedback
• Exhibit professionalism at all MSC CAMAC and others events
• Monthly organization of locker and inventory supplies or as needed
• Submit program evaluations at a timely manner after event in GetInvolved
• Program proposals and Program Assembly presentations
• Present and answer questions at Culture & Education Program Assembly
• Attend at least one MSC CAMAC designated MSC Tailgate

Position specific responsibilities:

Finance:

• Edit, present, and distribute money for the next fiscal year's budget
• Enforce the use of expense tracking forms and keep digital record of spending
• In charge of ordering polos, nametags, and other MSC CAMAC official merch
• Meet monthly with advisor to discuss monthly budget expenses
• Attend Finance Super PA
• Keep track of current and past member names and points of contact
• Send thank you letters to donors

Marketing:

• Have access to MSC CAMAC's social media including Instagram, Facebook, and Twitter
• Regularly respond to direct messages on social media
• Create social media posts, stories, and reels for MSC CAMAC events
• Attend MSC Marketing Super PA to follow MSC Marketing guidelines
• Meet w/ MSC marketing before event for marketing approval
• Be flexible with marketing changes
• Draft, submit, and edit bulk emails for all MSC CAMAC programs

Cultural Executive Director (2):

• In charge of coordinating programming events for MSC CAMAC
• In charge of facilitating respectful relationships with other organizations that MSC CAMAC collaborates with
• Collaborate and work with a co-director (2 positions available)
• Communicate with Rudder Tower for booking and/or renting rooms
• Create, edit, and manage the contract process for performers, speakers, and facilitators
• Monthly advisor meetings for risk management and strategic planning
• Programming events:
  • Mis Quince
  • Dia de Muertos Ofrenda
• Potential events
  • 1 main spring event
  • CAMAC book club
  • Mental health series

Student Development (STUDS)

• In charge of general committee meetings, hosting committee socials, the Mi Casa es su Casa Dinner Series
• Gets to socials 30 minutes before for set-up
• Meet with advisor monthly for card checkout and supply list
• Meet with Finance executive for materials and supplies
• Record and document social, gcm, and Mi Casa attendance
• Is director of the overall member point system
• Provide availability from members/execs for advisor at the beginning of each semester to establish booking of Executive meeting space
• Main communicator in committee group chats via announcements and reminders to general committee
• Assign students to host homes and drivers
• Meet with advisor to ensure that all travel procedure and paperwork is followed and turned-in in advance
• Ongoing contact with hosts and students who will attend/host Mi Casa dinners